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Director, Finance and Administration Career Opportunity

 JOB SUMMARY 

JOB TITLE:  Director, Finance and Administration
 
DEPARTMENT: Management
 
REPORTS TO:     Vice President Operations & Finance (dotted-line reporting to Atlanta Support Services team)
 
SUPERVISES:      Billing/Collection/Administrative/IT Staff & vendors
 
As a key member of the local management team, assist in achieving annual business plan through management of revenue reporting, P&L expense budget, contract negotiation for non-drug vendors, and achieving 100% collection of accounts receivable. Function as human resources representative, including first-line employee relations issues, assistance in sourcing/screening/hiring talent for all levels in the pharmacy, overseeing new- hire process, time and attendance data, and benefits communication/enrollment.  Assist with customer relations and marketing efforts as needed. Oversight of all local relationships related to facility management & procurement of supplies/services. (by location, position may not have direct oversight for all functions but is responsible for fully understanding each and related P&L impact)
 
ESSENTIAL JOB FUNCTIONS (include the following): Strategic/Analysis:
•     Assist in development of annual business plan and analysis.
•     Assist in achievement of business plan through careful management of all non-drug expenses to plan
•     Provide complex analysis of monthly/quarterly financial statement results, including variance explanations for revenue, COGS (margin), labor and all other operating expenses. Lead monthly financial call with review team.
•     Manage quarterly analysis of margin/inventory to explain variances.
•     Analyze weekly margin report to ensure maximum reimbursement and margin improvement
•     Manage Revenue By Home analysis, including use of profitability template for low performers
•     Analysis of customer contracts prior to implementation to assess impact on profitability
•     Manage annual Benchmark Plan review including communication plan with customers (Part D Plan
Analysis)
•     Manage all aspects of billing/collections functions to ensure accurate and timely billing for all customers, and collection of private pay and facility receivables.
•     Work closely with local leadership team and support services AR team in determining and executing strategy for collection of difficult accounts, up to termination of service decisions.
 
Revenue Cycle Management:
•     Manage monthly revenue close process to ensure accurate and timely reporting
•     Manage all pre & post edit analysis
•     Manage implementation and maintenance of price tables to ensure proper reimbursement and contract compliance
•     Manage quarterly rebate review for opportunities to increase rebates (using MHA spreadsheet)
•     Ensure accuracy of locator codes for billing
•     Manage monthly unbilled balances to identify trends/problems
•     Evaluate Private Pay A/R weekly reports and provide regular status updates to the pharmacy operations
•     Participate in the monthly A/R calls with President
•     Manage cash deposits and transmission of data to bank/ATL office
 
Human Capital:
•     Manage billing/collection team to achieve production, accuracy and collection targets
•     Assist in the sourcing/selection of talent needed to support pharmacy operations growth and business strategy
•     Oversee and manage local on-boarding of new employees, including all required paperwork transmission
•     Ensure accurate and compliant time and attendance records are kept and facilitate timely transmission of all data needed for payroll processing in ATL office.
•     Ensure all relevant benefits are communicated to new employees in a timely manner, including open enrollment deadlines.
•     Oversee compliance training plans for non-exempt staff, assist with employee relations issues resolution and with communication of company policies & procedures related compliance and human capital.
 
I.T.:

•     Manage information technology and network support services; vendor liaison at installations, network maintenance and technology interfaces to ensure smooth information flow; liaison with support services office on local operating systems and IT vendors
•     Working knowledge of pharmacy operating system, Docutrak, Veridikal and Surecost software systems.
 
Expense Control/Purchasing/Inventory:
•     Manage the review and approval process for all expenses, ensuring all bills are correct and have appropriate local approval prior to submission to support services A/P.
•     Manage and negotiate optimum pricing contracts with non-drug vendors; responsible for accessing all corporate account pricing contracts and determining best pricing/service solution for pharmacy needs
•     Coordinate physical inventories with support services office, ensuring quarterly inventories are efficient, accurate and timely
 
Other:
•     Customer relations duties as assigned for retention of existing customers and on-boarding of new accounts
•     Manage local facility/landlord relationship and oversee vehicle maintenance and records (if applicable).
•     Ensure pharmacy has all necessary supplies/equipment to function effectively and efficiently, within plan.
•     Oversee all administrative functions at local level, including supplies/procurement, meeting planning
•     Liaison with ATL office on issues related to accounting, administration, HR policies/procedures
•     Part B Accreditations – Compliance Officer
•     Other essential functions and duties may be assigned as needed
 
EDUCATION AND/OR CERTIFICATIONS
•     BS/BA required - Accounting, Business Administration, or Finance or Equivalent Experience
 
SKILLS AND QUALIFICATIONS:
•     Minimum 3-5 years Accounting/Finance experience required
•     Excellent analysis skills and working knowledge of basic accounting principles required.
•     Excellent computer skills, including MS Office Pro (Excel proficiency –  including expertise in V-Lookup and pivot tables, working knowledge of all related software), network administration basics, internet- based communications; ability to obtain good working knowledge of all business-unit operating systems required.
•     Proven experience in leading, managing and coaching teams; working knowledge of basic employment/payroll guidelines or equivalent educational background required.
•     Ability to work independently and deliver to deadlines
•     Ability to solve problems with minimal direction
•     Great attention to detail and accuracy
•     Ability to excel in a fast-paced, team-oriented environment working on multiple tasks simultaneously, while adhering to strict deadlines
•     Quality minded; motivated to seek out errors and inquire when something appears inaccurate
 
ATTRIBUTES REQUIRED:
•     Work Ethic/Integrity – must possess intrinsic drive to excel coupled with values in line with company philosophy
•     Leadership – ability to lead project teams to deadlines, while maintaining strong team orientation
•     Relational – ability to build relationships with business unit management and become “trusted advisor”
•     Strategy and Planning – ability to think ahead, plan and manage time efficiently
•     Problem Solving – ability to analyze causes and solve problems at both a strategic and functional level
•     Team Oriented – ability to work effectively and collaboratively with all team members
 
LANGUAGE SKILLS:
•     Ability to communicate clearly and concisely in verbal and written form (including confidentiality)
•     Strong communication skills and a customer service attitude
•     Comfortable with executive level communication
•     Must be able to frequently communicate with customers and/or with others about customer’s
requirements, complaints, and common inquiries.
 
PHYSICAL REQUIREMENTS:   The physical demands described here are representative of those that must be met by an employee to successfully perform the job.

•     While performing the duties of this job, the employee is regularly required to communicate with others inside and outside the pharmacy, including the ability to express oneself and exchange information in what, at times, could be a stressful or high-pressure environment.
•     The employee frequently is required to move about the office/pharmacy to access files, use office equipment, and to interact with others. The person must be able to sit or remain in a stationary position for extended periods of time to be able to work, communicate on the phone, utilize the computer, and interact with others. The employee is occasionally required to stand or otherwise be able to access files, equipment, and other items in high places.
•     Employee must be able to constantly operate computers, phones, and other office equipment.
•     Employee must be able to bend, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds.
•     Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
•     Must be able to drive, including during non-daylight hours.
 
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the job.
 
•     The noise level in the work environment is usually low to moderate.
•     Due to the collaborative nature of the business and the need to service customers, the employee must be able to interact effectively with others in an office environment, manage conflict, and handle stressful situations and deadlines.
•     Requires desk work in office environment.
•     Requires minimal travel, by air and ground
•     Ability to work flexible hours
 
FLSA STATUS:   Exempt

Consistent with applicable federal and state laws, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
 
This description reflects the Company’s assessment of the essential functions of the job, but does not proscribe or restrict other tasks that may be assigned from time to time. Duties, responsibilities, and activities may change at any time with or without notice.
                                                                              
If you are interested, feel free to click here for more information or email here.